Reports are a means of setting down the facts, opinions and conclusions which the author wishes to communicate.                                                                                                                              They are, or should be a vehicle for effective communication.

This intensive program is designed to provide the participants with a practical guide to report writing
in business. Communicating in writing demands a certain basic knowledge, and this program deals
with:
• Knowing what your aims are.
• Knowing who your audience is and how you wish to approach it.
• Knowing what you want to communicate.
• Know how to do it.
• Collecting and Organizing the Report.
• Presentation and Structure of Reports.
• Editing and producing an Error Free Report.

This course is suitable for employees who wish to improve their writing capabilities so that they
can present complex information with clarity to colleagues, leaders and external stakeholders
– to make them understand what it means and act on the information provided.

This interactive Training will be highly interactive, with opportunities to advance your opinions and ideas and will include:
• Lectures
• Workshop & Work Presentation
• Case Studies and Exercise
• Videos and General Discussions

Communicating in the Business Environment.
The Stages of Communication
• Knowing the objective to communicate
• Choice of communication form
• Knowing the audience
• The content
• The method
• Message transmission
• Message reception
• Feedback
What is a Report?
• Introduction
Types of Report
• Transmission of reports: conversations, demonstrations, fill-in forms, many-page
documents, formal reports, etc.
• Bases of reports classification: length, tone, subject matter, timing, style, etc.
• Essential Writing Characteristics
• Clarity
• Conciseness
• Completeness
• Correctness
• Coherence
Principle Reasons for Writing Reports
• Persuasive
• Explanatory
• Discussive
• Informative
Report Characteristics
• Factual Orientation
• Circulation
• Frequency of Submission
• Formality
• Direct or indirect approach
• Arrangement of points
• Format – logical, sectional, creative

Course Outline (Continued.)
Collecting and Organizing the Report
• Define the purpose
• Analysis
• Collection
• Arrangement
• Examination
• Preparation
• Practical exercises
Writing the Report
• Introduction
• Body of report
• Conclusions and recommendations
• Sources/References
• Appendices
• Practical exercises
Presentation and Structure of Reports
• Layout
Headings
• Common structural patterns
• Most popular structure
• Terminology
• Title page
• Contents/body of data
• Summary and recommendations
• Abstract
• Appendices
• Practical exercises
Graphs, Tables and Diagrams
• Graphs
• Tables and diagrams
• Practical exercises
Editing the Report
• Proof reading
• Correcting
• Examining
• Practical exercises

Assignments to Participants of Writing Reports.
• Practical Exercises.
• Question and Answer Session.
• Action Planning Session.
• Course Summary and Evaluation.

A RECTUS attendance certificate will be awarded to all participants who complete at least 80% of the total course duration.